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Payments from "Outside" Grant & Scholarship Sponsors

GU Policies on "Outside" Payments

If you will receive an outside grant or scholarship or a third party payment you must report the type and amount to the GU Office of Student Financial Services.  Under federal law and University policy Georgetown must consider these payments as resources that are available to help meet your financial need.   The outside awards you report will be used to reduce or eliminate your loan or student employment before any adjustment in your need-based GU scholarship award will be made.  Entitlement payments like Federal Pell grants, GU tuition benefits, or VA benefits replace GU scholarship on a dollar-for-dollar basis.  Students can contact their counselor in the GU Office of Student Financial Services to discuss how outside or entitlement awards would impact their need-based GU financial aid package.  

Credit for Pending Payments & Delivery of Funds

When you report all of the "outside" payments you expect to receive to the GU Office of Student Financial Services, you will receive temporary credit for pending payments against the balance due on your University student billing account until the end of the second month of each semester, or until the payment is made by your sponsor, whichever is earlier.

Typically one-half of each student’s total annual outside awards will be applied each semester to their student billing account. Unless otherwise directed by either you or your sponsor's written instructions, we will apply these awards to your student billing account split 50/50 for each semester (e.g. if your outside grant is for $1000 we will apply $500 to the Fall and $500 to your Spring semester bills, even if the entire $1000 award is sent to us in the Fall).  We follow this procedure because most sponsors ask us to handle their funds that way, and because federal regulations require us to do that for those students who receive need-based financial aid. 

Sponsors should mail payments to the attention of the Grant and Scholarship Program Coordinator in the GU Office of Student Financial Services, Room G-19 Healy Hall, Georgetown Box 571252.

When we receive the funds from your sponsor, we will remove the temporary credit we gave you for the pending payment, and the actual amount(s) we have received will be credited to your student billing account.  If payments that we think are pending (that we are giving you temporary credit for) have been sent directly to you or to the GU Office of Student Accounts then you must notify us so that we can remove the temporary credit we gave you for these pending funds against the balance that would otherwise be due to the University on your student billing account.

Verification of Need or Enrollment

If your sponsor requires verification of financial need or enrollment before payment(s) can be made, the GU Office of Student Financial Services can assist with this certification. Financial need or enrollment verification materials should be sent to the attention of the Grant and Scholarship Program Coordinator in the GU Office of Student Financial Services, Room G-19 Healy Hall, Georgetown Box 571252 or faxed to the Coordinator's attention at (202) 687-6542.

Third Party Billings

If your sponsor requires an official invoice from the University before payment(s) can be made, you must send a written request for an official University invoice to the GU Office of Student Accounts.   Students can contact the GU Office of Student Accounts for additional information about outside third party billings by calling that office at 202-687-7100.